Duties of Officers
1. President: The duties of the president shall include but are not limited to the following:
a. preside at all meetings of the Association.
b. is an ex-officio member of all committees except the nominating committee;
c. appoint association committee chairpersons with the approval of the executive board;
d. encourage meaningful participation in all parent and school activities;
e. provide opportunities for members’ leadership development;
f. delegate responsibilities to members of the Association as needed;
g. attend all regular meetings of the presidents’ council;
h. is a mandatory member of the School Leadership Team4;
i. meet regularly with the executive board members;
j. plan the agendas for the general membership meetings;
k. is one of the eligible signatories on checks, and debit card disbursement forms
l. may be responsible for DOE issued email account,
m. assist with the June transfer of Association records, including all pertinent user IDs and passwords, to the incoming executive board.
2. Recording Secretary: The duties of the recording secretary shall include but are not limited to the following:
a. record the minutes at all Association meetings;
b. prepare notices, agendas, sign-in sheets and materials for distribution;
c. prepare and read the minutes at Association meetings;
d. distribute copies of the minutes for review and approval by the general membership;
3 The term of office pertains to the length of time a single person may be elected to a position on the executive board of the Association. The number of times a person may hold a particular office may be limited by the number of consecutive times a person may serve in that particular office.
4 Co-presidents must determine who will serve on the SLT and who will attend President Council meetings.
e. maintain the custody of the Association’s records on school premises;
f. is responsible for maintaining the DOE issued email account;
g. may be one of the eligible signatories on a checks and disbursement forms;
h. incorporate all amendments into the bylaws, and;
i. ensure that signed copies of the bylaws with the latest amendments are on file in the principal’s office,
j. may be responsible for reviewing, maintaining and responding to all correspondence addressed to the Association5; and,
k. assist with the June transfer of Association records, including all pertinent user IDs and passwords, to the incoming executive board.
3. Treasurer: The duties of the treasurer shall include but are not limited to the following:
a. responsible for all financial affairs and funds of the Association;
b. maintain an updated record of all income and expenditures on school premises;
c. may be a signatory on checks, and debit card disbursement forms;
d. may be responsible for setting up online access to the bank account,
e. adhere to and implement all financial procedures established by the Association;
f. prepare and present a written report of all transactions at every executive board and general membership meeting (which includes income, refunds, reimbursements and other expenditures, and opening and closing balances for the reporting period);
g. prepare the Association’s interim and annual financial reports;
h. make available all books and financial records for viewing by members upon request and for audit;
i. may have access to the DOE issued email account,
j. assist with the June transfer of Association records, including all pertinent user IDs and passwords, to the incoming executive board.